20 beste Stellen als office assistant in zürich, zh – aktuell auf Personalsuche

Executive Assistant & Office Operations
Jua —Zürich, ZH
- 100%
- Hybrides Arbeiten
- Englisch
- Kommunikationsfähigkeit
Executive Assistant
McKinsey & Company —Zürich, ZH
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
11 Tage
Client Relationship Assistant F/M
CANDRIAM —Zürich, ZH
- Microsoft Powerpoint
- CRM-Software
- Microsoft Excel
3 Tage
Office Manager and Team Assistant (60% - 80%)
DISTRAN —Zürich, ZH
- Teilzeit
- Microsoft Word
- Microsoft Excel
- Englisch
4 Tage
Receptionist (d/w/m) 100%
Courtyard —Zürich, ZH
- Wochenendarbeit
- Englisch
- Eltern-/Erziehungsurlaub
Student job “Project Assistant”
accelopment AG —Zürich, ZH
- Teilzeit
- Englisch
- Microsoft Office
- Bachelor
Personalassistent 100%
Anker Swiss AG —Zürich, ZH
- 100%
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Executive Assistant 100%, Zürich, (f/m/d)
Julius Baer —Zürich, ZH
- 100%
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13 Tage
Team Assistant
SHL Medical —Zug, ZG
- 100%
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4 Tage
Operations Assistant (50-60%)
FELFEL —Zürich, ZH
- CHF 25 pro Stunde
- 100%
- Englisch
- Master
- Kommunikationsfähigkeit
Direkt bewerben
10 Tage
Management Assistant to VP, Corporate Communications & Public Affairs [part-time]
Barry Callebaut —Zürich, ZH
- Teilzeit
- Microsoft Powerpoint
- Microsoft Excel
- Management-Erfahrung
Executive Assistant to the CEO of Smart Infrastructure Buildings 100%
Siemens —Zug, ZG
- 100%
- Englisch
- Kommunikationsfähigkeit
- Bürotätigkeiten
Assistant Relationship Manager
Agius & Partners —Zürich, ZH
- 100%
- Management-Erfahrung
- Englisch
- Microsoft Office
Direkt bewerben
Team Assistant
SHL Medical AG —Zug, ZG
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Direkt bewerben
4 Tage
Specialist Client Services and Front Support
Vontobel Holding AG —Zürich, ZH
- 100%
- Management-Erfahrung
- Englisch
- Erfahrung in der IT
Executive Assistant
Cencora —Bachenbülach, ZH
- 100%
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9 Tage
Store Assistant Manager (70–90%) | Zürich
ALEMI —Zürich, ZH
- CHF 3’100 - CHF 4’300 pro Monat
- Teilzeit
- Englisch
- Mitarbeiterrabatt
Direkt bewerben
Executive Assistant
CSL Behring —Glattbrugg, ZH
- 100%
- Maturität
- Bachelor
Office Manager & Executive Assistant (m/w/d)
IMTF —Zürich, ZH
- CHF 80’000 - CHF 100’000 pro Jahr
- 100%
- Englisch
- Organisationstalent
Direkt bewerben
Executive Assistant & Project Coordinator – SI CTO 80–100%
Siemens —Zug, ZG
- 100%
- Hybrides Arbeiten
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4 Tage

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Executive Assistant & Office Operations

Jua
Zürich, ZH

Jetzt bewerben

Details zur Stelle

100%

Leistungen

Unterkunft

Qualifikationen

Slack
Logistik
Englisch
Kommunikationsfähigkeit
Deutsch

Vollständige Stellenbeschreibung

Overview

Physical AI, a real model of the world, is the next trillion dollar opportunity and a foundational pillar for energy, robotics and superintelligence.

At Jua we are building it now. Our models already run on four continents and help power the energy buildout needed to support ever larger intelligence.

We are assembling a world-class team of researchers and entrepreneurial minds to turn this model into reality at global scale. If you want the opportunity of your life, come build physical AI with us.

What we’re looking for

We’re looking for an Executive Assistant & Office Operations professional to remove friction from the day-to-day of the leadership team and protect their time. You’ll own complex calendar management, international travel, office operations, administrative support, and logistics in a fast-moving environment.

This role requires strong judgment, exceptional prioritisation skills, and the ability to operate independently. You should also be comfortable with automations, AI agents or lightweight systems to improve efficiency.

This role is ideal for someone who thrives in high-pressure environments and enjoys taking ownership. You’ll thrive in this role if you are energised by helping ambitious people operate at their best.

Responsibilities and tasks

Own complex calendar management and protect executive time by balancing shifting priorities, travel schedules and competing demands
Coordinate internal and external meetings across multiple time zones, serving as a professional and reliable coordinator for customers, investors, board members, and senior stakeholders
Coordinate domestic and international travel, including flights, accommodation, visas, transport, itineraries, parking, and contingency planning
Support board and investor relations logistics, including scheduling, meeting coordination, and administrative support
Manage office operations, including office supplies, facilities, maintenance, vendor coordination, lunches, and day-to-day office logistics
Support onboarding and offboarding logistics, including equipment handover and asset tracking
Plan and coordinate off-sites, conferences, team events, and other ad hoc company initiatives and logistics
Anticipate problems before they arise and proactively solve operational and logistical challenges to keep things running smoothly
Provide ad hoc operational and administrative support as needed

Need-to-have

4-7 years of experience as an Executive Assistant or Office Manager in a fast-moving start-up environment
Experience supporting C-level executives and founders with scheduling and competing demands
Exceptional organisational skills and obsessive attention to detail
Strong written and verbal communication skills in English. German proficiency is a plus
Experience coordinating complex international travel, logistics, visas, and itineraries
Experience coordinating senior stakeholder meetings across time zones, including leadership, board, customer, or investor meetings
Strong judgment, discretion, and ability to handle highly confidential information
Ability to manage multiple priorities simultaneously while staying calm
Comfort operating in ambiguity and making sound decisions independently
Strong prioritisation skills and the confidence to protect executive time and focus
Comfort experimenting with tools, automations, agents, integrations, or lightweight systems to reduce friction and improve efficiency
Strong execution bias and willingness to go beyond the job description to get things done
Familiarity with tools such as Google Workspace, Slack, Notion, and similar productivity systems

At Jua, we foster a performance culture and value people who embody our beliefs of service and adventure. We prioritize agility, operating at the highest clock speed to adapt quickly to change.

We innovate on behalf of our users and leverage data supremacy to maintain our competitive edge. Through clear communication and fact-based decision-making, we ensure alignment in our pursuit of excellence.

With these principles, we aim to create a customer-focused, value-centric organization that sets new standards in the industry. We value the unique perspectives that each individual brings to the table and believe that embracing diverse backgrounds and experiences enriches our collective journey towards growth and success.

Jetzt bewerben

Erweiterte Suche

office assistant Jobs in zürich, zh

Executive Assistant & Office Operations

Executive Assistant

Client Relationship Assistant F/M

Office Manager and Team Assistant (60% - 80%)

Receptionist (d/w/m) 100%

Student job “Project Assistant”

Personalassistent 100%

Senior Executive Assistant 100%, Zürich, (f/m/d)

Team Assistant

Operations Assistant (50-60%)

Management Assistant to VP, Corporate Communications & Public Affairs [part-time]

Executive Assistant to the CEO of Smart Infrastructure Buildings 100%

Assistant Relationship Manager

Team Assistant

Specialist Client Services and Front Support

Executive Assistant

Store Assistant Manager (70–90%) | Zürich

Executive Assistant

Office Manager & Executive Assistant (m/w/d)

Executive Assistant & Project Coordinator – SI CTO 80–100%

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