Position
Administrative Assistant (with Data Entry)
Location
Baar, Zug, Switzerland
Salary
CHF 4,830–6,000 per month
Short Professional Job Description
Provide administrative and data entry support by maintaining accurate business records, processing documentation, coordinating office activities, and ensuring the efficient handling of information. Support daily business operations while maintaining confidentiality and high standards of accuracy.
Key Responsibilities
- Enter, update, and maintain accurate data in company databases and administrative systems
- Prepare, format, and manage business correspondence, reports, and spreadsheets
- Review documents for accuracy, completeness, and compliance with company procedures
- Organise and maintain electronic and physical filing systems
- Coordinate meetings, schedules, travel arrangements, and office calendars
- Process invoices, purchase orders, and other administrative documentation
- Respond to internal and external enquiries in a professional and timely manner
- Support cross-functional teams with administrative and operational tasks
- Maintain confidentiality of company records and sensitive information
- Meet productivity, quality, and service standards while ensuring timely task completion
Requirements
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
- 2–4 years of experience in administrative support, office coordination, or data entry
- Excellent typing speed with strong attention to detail and accuracy
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with ERP systems or document management software is an advantage
- Strong organisational, multitasking, and time management skills
- Excellent written and verbal communication skills in English; German is highly desirable
- Professional, proactive, and customer-focused approach
- Ability to handle confidential information with discretion and integrity
- Strong problem-solving skills and the ability to work independently or as part of a team
Pay: CHF4’830.00 - CHF6’000.00 per month
Work Location: Remote
