Responsibilities: Tasks to be performed under this contract
Output 1 – Review of Assigned YDI 2026 Disclosures
For each completed declaration of interest form that is submitted by ECO to the Consultant for review, the Consultant will:
Assess potential, actual, or perceived conflicts of interest.
Identify inconsistencies, missing or incomplete information, and areas potentially requiring ECO’s input and guidance.
Conduct follow‑up with personnel, as necessary, to clarify information provided.
Issue a closure message to the personnel concerned including:
The assessment of compliance; and
Recommended mitigation measures, where applicable.
Deliverable : Individual written assessment (closure email) for each disclosure form that is reviewed.
Delivery timeline : Rolling basis throughout the YDI 2026 review period.
Output 2 – Drafting of Case Notes and Recommendations
Prepare concise notes for every disclosure form reviewed.
Formulate clear and actionable recommendations (e.g., mitigation guidance, need for follow‑up, classification of risk).
Coordinate with the Administrative Assistant to ensure accurate updates to internal databases.
Liaise with the Chief of ECO whenever necessary to share issues or concerns, discuss sensitive matters, or obtain guidance on more complex disclosures.
Deliverable : Case notes uploaded in ECO’s repository for each submission.
Delivery timeline : Rolling basis throughout the YDI 2026 review period.
Output 3 – Outreach and awareness‑raising on the YDI exercise
Review and refine materials used for previous YDI outreach activities, including webinar content and supporting communication materials.
Contribute to the delivery of outreach activities related to the YDI exercise, including up to four one‑hour interactive sessions combining presentations and Q&A, as appropriate.
Provide substantive inputs, as needed, to YDI‑related guidance and outreach materials, such as guidelines, explanatory notes, or other communication tools aimed at facilitating understanding of the purpose of the exercise.
Deliverables : Delivery of YDI outreach activities, including up to four one‑hour interactive sessions explaining the exercise.
Concrete and authoritative feedback on draft YDI guidance and related outreach materials.
Delivery timeline : Outreach sessions to be delivered prior to the launch of the YDI exercise.
Feedback on guidance and outreach materials to be provided by the end of August.
Output 4 – Bi-Weekly Progress Summary Reports
The Consultant will submit a report every two weeks containing:
Number of YDI forms reviewed and their outcomes (e.g., no conflict, conflict with mitigation measures, pending information from staff).
Number of forms pending review and overall compliance rates.
Issues, bottlenecks, or emerging trends requiring ECO’s attention.
Deliverable: Bi-weekly written reports submitted to ECO.
Delivery timeline: Rolling basis throughout the YDI 2026 review period.
Output 5 – Final End‑of‑Assignment Report
End-of-Assignment Report including:
Comprehensive summary of all reviewed YDI forms.
Key trends, recurring issues and emerging risk areas.
Proposed revisions to the current declaration of interest form, as relevant.
Recommendations for process improvements for future YDI cycles.
An overall assessment of the effectiveness of the 2026 exercise.
Deliverable : Complete report sent to ECO and endorsed by the Chief of ECO.
Delivery date : End of consultancy.
Performance indicators for the evaluation of results
Schedule of payments: 25% of the compensation for the assignment will be paid for each of the four phases of the exercise, subject to satisfactory performance and conduct, as follows:
Kick-off and initial delivery: delivery of outreach activities and completion of the review of the first round of submissions.
Mid-implementation: continued progress on Outputs 1 and 2, with a substantial portion completed.
Advanced implementation stage: completion of the majority of core work, including issuance of most closure emails, finalization of notes, and continued submission of bi-weekly reports.
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Final payment: upon submission and endorsement of the final report, as well as completion of all remaining outputs.
