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HR Specialist

UNOPS -
Genf, GE

Jetzt bewerben

Details zur Stelle

vor 14 Stunden

Leistungen

Unterkunft

Qualifikationen

Management-Erfahrung
Datenanalyse
Englisch
Master
Projektmanagement
Bachelor
Teamleitung
Personalwesen
Personalwesen
Führungserfahrung

Vollständige Stellenbeschreibung

General Information

Position Title

HR Specialist

Job Category

Human Resources

Duty Station(s)

Geneva

Seniority Level

Mid Level

ICS Level

ICS 10

Contract Type

ICA - IICA - Regular

Contract Level

IICA 2

Posting Start Date

05-Jun-2026

Posting End Date

21-Jun-2026

Duration

Open-ended contract subject to performance and availability of funds

Job Highlight

Drive smooth HR operations by delivering reliable support, guidance, and services to teams and partners.

About the Region

The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding - including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners - including governments, international financial institutions, and UN agencies - to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.

About the Country/Multi-Country Office

As part of the Global Portfolios Office, UNOPS Geneva provides comprehensive solutions in secretariat hosting, operational support, and fund management. We manage global programmes, including the Water, Environment and Climate (WEC) Portfolio, offering project management, procurement, HR, and financial services. Geneva hosts the secretariats of eight global partnerships focused on health (RBM, Stop TB, ATscale), nutrition (SUN), water/sanitation (SHF), humanitarian leadership (GELI), urban development (Cities Alliance), and disaster displacement (PDD). We also provide fund management for EIF and UN Water, and operational support to Geneva-based partners like the Global Fund and UNHCR.

Job Specific Context

Under the direct supervision of the Geneva HR Manager, and under the overall direction of the Head of Support Services, and collaborating closely with PCG, S/he ensures consistent application of appropriate policies, rules, guidelines, procedures and practices in service provision in assigned Portfolios/Entities. The HR Specialist supports the business unit in the management, implementation and oversight of HR service lines and initiatives to meet client needs. Specifically, s/he supports the HR Manager in driving consistency and quality across services provided and might supervise other practitioners in the HR team.

This position is based in Switzerland and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance. The incumbent will be required to pay taxes, social security and any other legal requirements under Swiss laws.

Role Purpose

The HR Specialist will ensure the consistent application of UNOPS HR policies, rules, and procedures across assigned portfolios and entities. The role supports the effective management, i

mplementation,

and oversight of key HR service lines - such as recruitment, contract a

dministration,

policy i

nterpretation,

learning, and personnel realignment - in close coordination with stakeholders in the business unit, the region and HQ, and in alignment with client/partners needs.

Functions / Key Results Expected

1. Support to policy development and implementation

2. Advisory Services

3. Talent Acquisition and Administration

4. Team Management

5. Knowledge Building and Knowledge Sharing

1. Support to Policy development and implementation

Contribute to HR policy development and corporate HR initiatives by providing data on trends, risks and opportunities and sharing local HR best practices.
Maintain an effective level of business literacy about the office/program/unit's objectives and plans, and in consultation with Management, take the lead on the implementation of the corporate HR strategy and initiatives.
Design and lead projects in support of HR initiatives for the attainment of business objectives in line with the corporate HR strategy.
Partner with leadership to develop and implement workforce planning initiatives employing HR business processes mapping, to ensure efficient and effective services and workflows. Monitor workforce status and trends.
Communicate HR policy changes and new HR initiatives to management and personnel, guiding as needed.

2. Advisory Services

Provide guidance on HR policy application for personnel management, assessing and anticipating HR needs to provide value-added consultative service to management on human resource-related issues.
Define, develop, model and deliver HR services, programs, and communications to add value for prospective and current personnel, and UNOPS partners.
Under the guidance of the Geneva HR Manager, advise, assist and mediate, as needed, on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc.
Encourage line management responsibility for implementation of HR policies and effective team management, providing guidance and coaching as needed. Foster the relationship between supervisors and personnel, encouraging dialogue and two-way constructive feedback.
In collaboration with management as appropriate, encourage continuous improvement and professional growth by advising on, planning, and tracking learning and development activities.
Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.

3. Talent Acquisition and Administration

Oversee the application and implementation of talent acquisition and management policies and processes covering Recruitment, Onboarding, Position Management, Performance Management, Learning and Development, Change Management, Job Classification, Salary and benefits administration, Contract Administration, Succession Planning and Out-processing.
Under the guidance of Geneva HR Manager, coordinate the efficient administration of contractual modalities, loans, exchanges, and secondments in the given geography, including oversight of engagement with relevant partners.
In collaboration with the HR Manager and PCG units, coordinate personnel realignment exercises, including job fairs, to ensure timely competency elaboration, sourcing, selection, placement of required talent and transitions as well as due process.
Identify key talent areas and provide coherent, well-developed plans for obtaining, developing, and managing critical talent. Develop, utilize recruitment plans, tools and contribute to policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives.

4. Team Management

Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
As and when assigned, support the HR team in the absence of the HR Manager

5. Knowledge building and knowledge sharing

Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics.
Lead, approve and conduct initiatives on capacity development and knowledge building for HR personnel, including network development, plans, learning plans and activities, HR practice information and best practice benchmarking.
Oversee team’s contributions to HR knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Guide the development and maintenance of HR analytic parameters and data.

The effective and successful achievement of results by the Human Resources Specialist directly affects the capacities and performance of the HR teams in their management, and implementation of Human Resources service lines and initiatives for the given portfolios/entities. These affect client satisfaction as well as the readiness and capabilities of the human capital, to effectively develop and implement the programmes and projects of UNOPS. This promotes the credibility of the organization as an effective service provider in project services and management.

Skills

Data Analysis, Human Resources Management, Human Resources Policies, Team Management, Talent Acquisition

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

Bachelor’s degree (or equivalent) in Human Resources management, Business Administration, social or behavioral sciences or related fields with 7 years of relevant experience OR
Master’s degree (or equivalent) in any of the above or related fields with 5 years of relevant experience, is required

Experience Requirements

Required

A minimum of 5 years of professional-level human resources experience, including HR advisory services, in a major area(s) of human resources management (HR Contract Administration, HR Reporting, Recruitment or Organizational Design) in an international, public or corporate organization at the national and/or international level.

Desirable

Knowledge of UNOPS HR policy and processes is an asset. Relevant experience in a multicultural setting is desirable.
Some experience in UN system organizations preferably in a developing country is desirable.
Proficiency in the usage of computers and office software packages as well as web-based management systems is desirable.

Language Requirements

Language

Proficiency Level

Requirement

English

Fluent

Required

Additional Information

UNOPS does not accept unsolicited resumes.
UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
For more details about the contract types, please click here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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