Program Performance and Budget Service, Planning, Budget and Risk Management Division, Department of Program Planning and Finance, Administration, Finance and Management Sector
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
This post is a limited-term fixed-term post.
1. Organizational Context
a. Organizational Setting
The Program Performance and Budget Service (PPBS) is responsible for facilitating the planning and budgeting, implementation and monitoring, and assessment of the performance of WIPO's programs in accordance with WIPO's Results-Based Management (RBM) framework and the Financial Regulations and Rules.
b. Purpose Statement
The incumbent supports senior PPBS colleagues across a range of operational, budget, financial reporting and performance-related matters.
c. Reporting Lines
The incumbent works under the guidance and overall supervision of the Senior Business Analyst.
d. Work Relations
The incumbent works closely with colleagues throughout the Organization and with the Human Resources Management Department, the Finance Division and the Central Services Division to provide advice, resolve issues, and coordinate on budget, financial and program performance-related issues.
2. Duties and Responsibilities
The incumbent will perform the following principal duties:
a. Financial and Programmatic Support
Prepare, compile, and analyze financial and programmatic data to support planning, monitoring, and reporting cycles, including the preparation of Program of Work and Budget and WIPO Performance Reports.
Support Sectors in the preparation of biennial and annual planning, implementation and monitoring, and performance assessments.
Conduct Analysis of financial resource requests against workplans and organizational results, proposing service-oriented solutions.
b. Budget Monitoring and Analysis
Prepare, on request, analysis on budget implementation and utilization, identifying issues and proposing solutions to improve organizational service delivery, resolving queries and escalating complex issues to the Senior Business Analyst if needed.
c. Administrative/System Operational Processing
Process administrative actions, budget journals, review recruitment and contract extension requests, including verification of related financial resources, within ERP systems (including AIMS and WePerform).
Extract, transform, validate, and reconcile data from ERP systems for quarterly and annual monitoring reports, ensuring completeness and data integrity.
Serve as backup to the Associate ERP Business Administrator for routine PPBS operational tasks.
d. Performance Data and Reporting
Compile, review, and validate Sector performance data for designated areas of responsibility and prepare assigned quarterly and annual monitoring reports, ensuring timely delivery to support informed decision-making.
e. System Transformation, Process Improvements and Automation
Contribute to workflow reviews to streamline operational processes and reporting, leveraging AI and automation to improve accuracy and efficiency where feasible.
Participate in user acceptance testing of enhancements and changes to WePerform and other systems as part of the ERP transformation project.
f. Other Duties
Perform other related duties as assigned.
Education (Essential)
First-level university degree in Business, Finance, Accounting, or related discipline.
Experience (Essential)
At least three years of professional work experience including in result-based management, finance, or budgeting.
Proven experience of working with an ERP system.
Language (Essential)
Excellent (written and spoken) knowledge of English.
Job Related Competencies (Essential)
Knowledge of Results-Based Management and related budgetary practices.
Strong analytical skills, with the ability to collect, validate, analyze, and present programmatic, budgetary and performance information clearly and accurately, in line with administrative, financial, and budgetary policies and procedures and in support of the Organization's results.
Strong investigative mindset and critical thinking skills.
Proficiency in Microsoft Office (especially Excel) and strong attention to detail.
Organizational skills with the ability to work efficiently, systematically and accurately under pressure and to meet deadlines and a high degree of flexibility, responsibility, and independence.
Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Commitment to continuous learning and the adoption of emerging technologies Including AI.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.
Annual salary:
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the June 2026 rate of 86.8%
Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Additional Information
- Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate’s appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.
This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.
