Work Setup: Onsite
Location: Zug, Switzerland
Summary:
The Procurement Support Analyst is responsible for the end‑to‑end creation, accuracy, and maintenance of procurement contracts within the company’s trading and ERP systems. This role ensures that all commercial terms, pricing components, materials, vendors, and compliance requirements are accurately reflected and properly integrated across connected platforms (e.g., trading systems such as iRely/I‑21, S/4HANA, and related procurement tools).
The Analyst plays a key role in enabling smooth purchasing operations, maintaining data integrity, and supporting cross‑functional teams including Procurement, Materials Management, Supply Chain, Finance, and Trading.
Key Responsibilities
- Contract Creation & Entry
- Create, enter, and maintain procurement contracts in the trading system (e.g., iRely/I 21) based on negotiated commercial terms.
- Ensure accurate entry of contract data including pricing structures, ratios, futures components, sustainability premiums, Incoterms, delivery schedules, tolerances, and vendor details.
- Validate contract completeness prior to release and perform quality checks on data fields impacting downstream processes.
- System Integration & Data Flow
- Ensure proper synchronization of contract data between the trading system and ERP (e.g., SAP S/4HANA).
- Monitor contract interfaces (e.g., IDoc flows), resolve mapping issues, and coordinate corrections with system owners.
- Identify and escalate integration gaps, including mismatches in pricing, quantities, account assignment, cost categories, or material master references.
- Operational Support
- Support Procurement and Materials Management with contract related queries, updates, and troubleshooting.
- Maintain linkage between contracts and transactional documents (POs, GRs, invoices).
- Assist in contract carve offs, amendments, renewals, and documentation of contract changes.
- Compliance & Controls
- Ensure contract terms align with internal policies, commodity governance, and audit requirements.
- Maintain traceability and documentation of contract versions, approvals, and supporting materials.
- Process Improvement & Reporting
- Identify process inefficiencies and propose improvements to contract workflows and system usage.
- Support the implementation of new features in the trading system or ERP (e.g., new fields, new configuration, template updates).
- Assist in developing SOPs, job aids, and training materials related to contract entry and management.
- Cross-Functional Collaboration
- Support Commodity Procurement in partnering closely with Finance, Materials Management, and IT/Systems teams.
- Participate in testing cycles (UAT) for enhancements to contract or integration processes.
- Provide timely updates to stakeholders on contract status, issues, and corrective actions.
Minimum Education and Experience Requirements:
Education: Bachelor’s degree required, in Finance, Business, Economics or equivalent field is preferred
Experience:
- Must have Microsoft Suite tools experience. (Excel, PowerPoint, etc.)
- Must have strong communication skills across cross functional teams.
- Must have strong attention to detail and data accuracy.
- At least 1-2 years of experience in commodity procurement is preferred (e.g., cocoa, oils, ingredients, agricultural inputs)
- Ability to interpret commercial terms, pricing formulas, and procurement documentation.
- Analytical mindset with the ability to troubleshoot data or process issues.
- Proficiency with ERP or trading systems is preferred. (e.g., SAP S/4HANA, iRely/I 21, Source to Pay tools, Ariba)
- Experience in procurement, trading operations, supply chain, or contract administration is preferred.
- Understanding of contract to pay processes is preferred. (PO creation, GR posting, invoice matching)
- Familiarity with system interfaces, IDocs, or master data. (material, vendor, account assignment)
Key Competencies
- Accuracy & Detail Orientation
- Process Discipline
- Problem Solving & Root Cause Analysis
- Cross Functional Collaboration
- Systems & Digital Fluency
- Ownership & Accountability
- Ability to Work in Fast Paced, Global Environments
