3 beste Stellen als administrative assistant in basel stadt – aktuell auf Personalsuche

Research Administrative Assistant
Botnar Institute of Immune Engineering - BIIE —Basel, BS
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Direkt bewerben
Office Administration Assistant (HR & Finance Support)
Drug Information Association Inc —Basel, BS
- Teilzeit
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- Microsoft Powerpoint
- Microsoft Word
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1 Tag
Marketing Assistant Bereich Schokolade (w/m/d)
Coop —Basel, BS
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Office Administration Assistant (HR & Finance Support)
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The Office Admin Assistant ensures the smooth day-to-day operations of our Basel office and provides administrative support to Finance and HR.
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Research Administrative Assistant

Botnar Institute of Immune Engineering - BIIE
Basel, BS

Direkt bewerben

Details zur Stelle

Leistungen

Unterkunft

Qualifikationen

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Englisch
Forschungserfahrung
Microsoft Office
Kommunikationsfähigkeit
Deutsch

Vollständige Stellenbeschreibung

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide dedicated administrative and operational support.

This position sits at the operational core of BIIE’s research activities. It supports the Director of Research Operations, the Project Director of the ImmunoGlobe Initiative as well as the wider Scientific Facility. While the role is primarily administrative in nature, the successful candidate will be working at the interface of science and operations. No scientific background is required, but intellectual curiosity and an affinity for working in a research setting are a strong plus.

Tasks

Administrative and Project Support

Draft, proofread, and format correspondence, meeting materials, and presentations on behalf of the directors.
Maintain organized digital filing systems and shared document repositories for projects across the initiatives.
Liaise with internal teams (Finance, HR, Communications) and external partners as instructed.

Calendar and Schedule Management

Manage complex, dynamic calendars including scheduling across multiple time zones and with international collaborators.
Coordinate internal and external meetings, including preparation and follow-up of agendas and action items.

Travel, Event and Expense Management

Arrange domestic and international travel for the directors and members of their research teams, including flights, accommodation, ground transport, and visa requirements.
Organize internal seminars/events, from conceptualization to execution.
Process and track expense reports and reimbursements in line with institutional policies.

Office and Facility Management

Coordinate room bookings across BIIE’s facilities.
Support the ordering of office supplies, coffee, and general consumables, working in close coordination with the lab managers and other stakeholders.
Collaborate closely with BIIE’s other assistants and the broader admin team to ensure smooth day-to-day operations and consistent support across the institute.

Requirements

A commercial apprenticeship (kaufmännisches EFZ) or a degree from a business school (HWZ, HF, FH, or equivalent) is required.
A minimum of 2–4 years of professional experience in a team assistant, office management, or similar role, ideally in a research environment.
Outstanding organizational skills with a structured, methodical approach to managing competing priorities.
Fast thinker with the ability to anticipate needs, act on initiative, and make sound judgements under time pressure.
Excellent written and verbal communication skills in both German and English (mandatory).
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace and basic knowledge in deploying AI tools (e.g. ChatGPT, Claude).
Discretion and professionalism when handling sensitive or confidential information.

Benefits

A varied and meaningful role at the operational heart of cutting-edge immune engineering research.
A collaborative, international team environment at a growing institute in Basel.
Competitive compensation and benefits package.
Flexible working arrangement (80–100%) with an immediate start.
Real potential for long-term engagement as BIIE continues to grow.

We look forward to receiving your application.

Direkt bewerben

Erweiterte Suche

administrative assistant Jobs in basel stadt

Research Administrative Assistant

Office Administration Assistant (HR & Finance Support)

Marketing Assistant Bereich Schokolade (w/m/d)

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Ich möchte aktuelle Job-E-Mails für Stellen als administrative assistant in basel stadt erhalten

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