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Mobility Project Assistant Geneva - Switzerland
Fédération Internationale de l'Automobile (FIA) —Genf, GE
- 100%
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
1 Tag

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Mobility Project Assistant Geneva - Switzerland

Fédération Internationale de l'Automobile (FIA) -
Genf, GE

Jetzt bewerben

Details zur Stelle

100% | Pensum: 90-100%
vor 1 Tag

Qualifikationen

Microsoft Powerpoint
Microsoft Word
Französisch
Microsoft Outlook
Management-Erfahrung
Englisch
Microsoft Office
Master
Erfahrung Im Sekretariat
SharePoint
Betriebswirtschaftslehre
Internationale Beziehungen

Vollständige Stellenbeschreibung

MISSIONS AND RESPONSIBILITIES:

Governance and Commission Secretariat Support

Coordinate the rigorous administrative preparation of key commission and statutory meetings, including the WCAMT, ProCom, CHI and FMC.
Prepare, compile, and quality-control official agendas, Business Papers, presentation and multi-version meeting documentation in close compliance with internal statutes and processes.
Create meeting retroplanning, maintaining composed focus during peak preparation cycles to ensure timely documentation circulation.
Coordinate meeting logistics for virtual, hybrid and in-person meetings.
Maintain commission records, archives, attendance lists and governance documentation.
Support voting procedures and follow-up of decisions and action points.

Executive and Team Administrative Support

Provide administrative support to the Executive Assistant and Mobility & Sustainability leadership team.
Support travel planning, meeting scheduling and calendar coordination of the Secretary General for Automobile Mobility and Sustainability.
Assist with preparation of conference schedules, briefing materials and logistical arrangements.
Coordinate team administration activities

Youth Working Group Coordination

Coordinate the International Historical Commission (CHI) Youth Working Group and support implementation of its workplan.
Organise monthly meetings and prepare agendas and supporting materials.
Track progress across working group initiatives and coordinate contributors.

Operational Administration

Coordinate invoice tracking and approval processes.
Maintain SharePoint sites, document repositories and team trackers.
Support knowledge management and document organisation across the Division.
Coordinate with Finance, Events, Legal, Communications and other internal stakeholders as required.

PROFILE:

Master’s degree in business administration, international relations or related field
2 to 3 years of relevant experience in an administrative, coordination or project support role in an international organisation or membership-based environment.
Strong organisational skills and exceptional attention to detail.
Advanced MS Office skills, particularly Word, PowerPoint and Outlook.
Experience coordinating governance processes, committees or senior-level meetings.
Ability to manage large volumes of documentation accurately and under tight deadlines and confidentiality.
Strong stakeholder coordination and follow-up skills.
Comfortable balancing routine administrative responsibilities with project-based initiatives.

Deadline to Apply: June 18th, 2026

Desired Starting date: August 1st 2026

If you are interested, please send us your application in pdf format !

The FIA is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome and encourage applications from all qualified candidates.

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Mobility Project Assistant Geneva - Switzerland

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