4 beste Stellen als administrative assistant in lausanne vd – aktuell auf Personalsuche

Administrative Assistant
Sicpa —Prilly, VD
- Microsoft Powerpoint
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2 Tage
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Frontiers Media —Lausanne, VD
- 100%
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Assistant to the CTO
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- 100%
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Graduate Assistant in Atmospheric Physics and AI
Université de Lausanne —Lausanne, VD
- CHF 54’000 pro Jahr
- Teilzeit
- Doktorat
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Administrative Assistant

Sicpa -
Prilly, VD

Jetzt bewerben

Details zur Stelle

vor 2 Tagen

Leistungen

Unterkunft

Qualifikationen

Microsoft Powerpoint
Microsoft Word
Französisch
Gastgewerbe
Microsoft Excel
Microsoft Outlook
Management-Erfahrung
SAP
Englisch
Microsoft Office
Erfahrung Im Sekretariat
Kommunikationsfähigkeit
Zeitmanagement

Vollständige Stellenbeschreibung

Req ID: 29824
Posted on: 1 Sept 2026

Location:
Prilly, Switzerland

Department: MARKING & SECURITY SOLUTIONS

For our Commercial Department, we are seeking a highly organized, proactive, and service-oriented:

Administrative Assistant (ful-time, permanent)

ROLE

Manage complex international travel arrangements, coordinating itineraries and optimizing schedules in line with colleagues’ agendas
Coordinate visa applications and other travel-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner
Coordinate on-site visits for customers and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transportation, and restaurant bookings
Ensure a smooth and professional visitor experience from arrival to departure
Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts
Organize internal and external meetings, conference calls, and workshops
Prepare meeting agendas, coordinate required materials, and support follow-up actions
Prepare and reconcile travel and expense reports accurately and in a timely manner
Provide day-to-day administrative support to multiple teams
Manage purchase requests and invoices
Prepare documents, presentations, and reports using Microsoft Office tools
Maintain accurate records and ensure effective document organization

PROFILE

Proven experience as an Administrative Assistant supporting multiple teams or stakeholders, ideally within an international environment
Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities
Proactive and service-oriented, with the ability to anticipate needs, take ownership, and work autonomously
Strong communication and interpersonal skills, with a professional demeanor
Flexible and adaptable, with the ability to remain calm and effective in a fast-paced environment
High level of confidentiality, discretion, and reliability
Hands-on, solution-oriented mindset with strong initiative
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
Experience with SAP is an advantage
Knowledge of business etiquette and hospitality best practices is a plus
Fluent in French and English; any additional language is an asset
Positive attitude and strong team spirit

JOIN US!

Our success comes from our highly skilled and talented employees
Respectful entrepreneurship and a long-term vision are key to our success
Our people contribute to a more secure world
Diversity at all levels of our organization is a strength

»

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administrative assistant Jobs in lausanne vd

Administrative Assistant

Executive Assistant

Assistant to the CTO

Graduate Assistant in Atmospheric Physics and AI

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