20 beste Stellen als office specialist in zürich, zh – aktuell auf Personalsuche

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

As part of a strategic bank-wide initiative, this role supports the day-to-day operations and maintenance of the end-to-end operating model for External Workforce Management. Working closely with the Functional Process Owner, the Specialist helps ensure process consistency, compliance, and operational efficiency across the organization. This role plays a key part in assisting with governance workflows, tracking risk management data, and facilitating communication across HR, Procurement, Finance, and Technology.

YOUR CHALLENGE

Assisting in the daily operation and maintenance of the External Workforce operating model, including testing, tracking policies and updating process documentation
Supporting the implementation of global standards, policies, and compliance frameworks under the guidance of the Process Owner
Helping monitor end-to-end business processes across the external workforce lifecycle to identify basic operational bottlenecks
Coordinating cross-functional alignment by scheduling meetings, preparing agendas, and gathering updates from HR, Procurement, Finance, and Legal
Serving as a point of contact for operational queries from internal stakeholders and guiding them through standard processes
Preparing operational reports, presentations, and data exports for governance bodies and stakeholder forums
Assisting with the onboarding and training of business units on standard operating procedures

YOUR PROFILE

Degree in Business Administration, HR, Finance, Procurement, or a related field (or equivalent practical experience)
Solid experience in process support, operations, or vendor management within a corporate environment
Good understanding of external workforce management, procurement, or HR compliance topics
Strong organizational skills with a proven track record of supporting cross-functional tasks or projects
Service-oriented mindset with good communication skills to interface effectively with different teams
Solid understanding of standard office tools (Excel, PowerPoint) and basic process mapping concepts
Reliable team player with a high level of diligence, accuracy, and structured way of working
Ability to work comfortably in a diverse, intercultural, and fast-paced environment
Proficient in English (written and spoken)

We are looking forward to receiving your full job application through our online application tool.

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office specialist Jobs in zürich, zh

External Workforce Sourcing Process Supporter 80% - 100% (f/m/d) - (Contract through our external payroll partner with immediate start until 31.01.2027 with possible extension)

Payments Processing/Credit Card Specialist 100% (f/m/d) - (Contract through our external payroll partner with immediate start until 31.12.2027 with possible extension)

Change & Adoption Specialist 100% (f/m/d) - (Contract through our external payroll partner with immediate start until 31.12.2026 with possible extension)

Submission Specialist (80–100%)

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Senior Talent Acquisition Specialist 100% (f/m/d) - (Contract through our external payroll partner with immediate start until 31.01.2027 with possible extension)

Operations Specialist - Financial Instruments Pricing & Data 100% (f/m/d) - (Contract through our external payroll partner with immediate start until 31.12.2027 with possible extension)

Talent Acquisition Senior Specialist (all genders) – Marketing & Events

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Client Lifecycle Documentation and Data Maintenance Specialist (F/M/X)

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Legal Structured Products Documentation Specialist (80-100%)

Data Management Specialist 100% (f/m/d) - Maternity Cover until 31 March 2027

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