20 beste Stellen als family office in zug, zg – aktuell auf Personalsuche

Office Manager
TORQCOMMODITIES —Zug, ZG
- Teilzeit
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Direkt bewerben
4 Tage
HR-Sachbearbeiter:in - dein Einstieg ins HR - 60%, 80% oder 100%, (w/m/d)
Gelateria Leonardo —Stallikon, ZH
- Teilzeit
- Englisch
Direkt bewerben
Kundenberater:in
Die Schweizerische Post —Zürich, ZH
- CHF 66’900 - CHF 76’900 pro Jahr
- 100%
- HTML
- Pendlerbeitrag
- Ausbildung am Arbeitsplatz
Receptionist/ Front Desk Professional
Partners Group —Baar, ZG
- Gastgewerbe
- Englisch
- Microsoft Office
Head of International Communications
BridgeBio Pharma —Zug, ZG
- 100%
- Englisch
- Erfahrung mit Netzwerken
- Bezahlte Feiertage
- Bezahlte Ferien
3 Tage
Front Office Agent 80-100% (all genders)
Hotel Alex Lake Zurich —Thalwil, ZH
- Teilzeit
- Englisch
Direkt bewerben
Senior Counsel
Thomson Reuters —Zug, ZG
- 100%
- Englisch
- Projektmanagement
- Organisationstalent
- Homeoffice-Möglichkeit
Product Manager Maternity Care & NICU
Medela Medizintechnik GmbH & Co. Handels KG —Baar, ZG
- 100%
- Hybrides Arbeiten
10 Tage
Junior Product Manager
Sobi —Zug, ZG
- 100%
- Microsoft Powerpoint
- Microsoft Excel
- Management-Erfahrung
Direkt bewerben
Associate Director, Manufacturing (Drug Substance)
Acadia Pharmaceuticals Inc. —Zug, ZG
- Doktorat
- Datenanalyse
- Master
- Bezahlte Feiertage
- Eltern-/Erziehungsurlaub
11 Tage
Fachspezialist:in Wareneingang
Die Schweizerische Post —Kriens, LU
- CHF 82’000 - CHF 92’000 pro Jahr
- 100%
- Informatik
- Erfahrung in der IT
- Führungserfahrung
- Pendlerbeitrag
- Eltern-/Erziehungsurlaub
3 Tage
Sr. Manager, Quality Assurance
Acadia Pharmaceuticals Inc. —Zug, ZG
- Englisch
- Master
- Bachelor
- Bezahlte Feiertage
- Eltern-/Erziehungsurlaub
Compliance Officer
grape insurance AG —Zürich, ZH
- 100%
- Homeoffice
- Englisch
- Eltern-/Erziehungsurlaub
Direkt bewerben
Program Coordinator
EF (Education First) —Zürich, ZH
- 100%
- Vertrieb
- Englisch
- Master
- Pendlerbeitrag
- Empfehlungsprogramm
Investment Professional - Real Assets
Investment Office —Zug, ZG
- 100%
- Hybrides Arbeiten
- Microsoft Excel
- Englisch
- Master
Direkt bewerben
13 Tage
Legal Counsel (Focus: Data Protection) (m/f/d)
Hapimag —Zug, ZG
- 100%
- Hybrides Arbeiten
- Englisch
- Master
- Erfahrung in der IT
Vice President, Operations - Data & Analytics
Thomson Reuters —Zug, ZG
- 100%
- Management-Erfahrung
- Master
- Analysefähigkeit
- Homeoffice-Möglichkeit
Head and Assistant Teacher
Code Camp Switzerland AG —Zürich, ZH
- Bachelor
- Unterrichten
Night Auditor 60-100% (all genders)
Hotel Alex Lake Zurich —Thalwil, ZH
- Teilzeit
- Englisch
Direkt bewerben
Associate Director Regulatory Affairs Europe
Acadia Pharmaceuticals Inc. —Zug, ZG
- Doktorat
- Schreibfähigkeiten
- Master
- Bezahlte Feiertage
- Eltern-/Erziehungsurlaub

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Office Manager

TORQCOMMODITIES
Zug, ZG

Direkt bewerben

Details zur Stelle

Teilzeit
vor 4 Tagen

Leistungen

Firmenanlässe
Unterkunft

Qualifikationen

Microsoft Word
Microsoft Excel
Microsoft Outlook
Englisch
Microsoft Office
Kommunikationsfähigkeit
Zeitmanagement

Vollständige Stellenbeschreibung

Office Manager & Personal Assistant to the Director – 60%

Employment: Part-Time, 60%
Reports to: Director
Driving Licence: Required
Own Car: Strongly preferred

Role Overview

We are looking for a highly organised, proactive, trustworthy, and flexible Office Manager & Personal Assistant to the Director.

This is a varied and hands-on position combining office management, international travel coordination, executive assistance, and personal support to the Director.

Alongside ensuring the smooth day-to-day operation of the office, the successful candidate will provide direct support to the Director with both professional responsibilities and selected personal and family-related arrangements.

The role requires a high degree of discretion, flexibility, reliability, and confidentiality, as well as the ability to manage changing priorities and handle ad hoc requests independently.

Key ResponsibilitiesOffice Management

Manage the day-to-day operation and organisation of the office.
Ensure a professional, efficient, and welcoming office environment.
Coordinate office supplies, equipment, maintenance, repairs, and external service providers.
Liaise with building management, suppliers, couriers, cleaning services, and other vendors.
Manage incoming and outgoing correspondence, deliveries, and documentation.
Coordinate meeting rooms, visitors, internal meetings, lunches, and company events.
Maintain office records, contracts, invoices, and administrative documentation.
Support onboarding arrangements for new employees and international visitors.
Handle general administrative and operational matters as required.

Travel Management

Coordinate domestic and international travel for the Director and, where required, other members of the team.
Arrange flights, hotels, trains, transfers, rental cars, and accommodation.
Prepare and maintain detailed travel itineraries.
Coordinate business and private travel arrangements for the Director.
Manage last-minute travel changes, cancellations, and rebookings.
Arrange accommodation for employees and international visitors.
Provide accommodation and travel confirmations required for visa or immigration purposes.
Liaise with travel agencies, hotels, airlines, and other service providers.

Personal & Executive Assistance to the Director

Provide direct day-to-day business and personal support to the Director.
Manage the Director's professional and personal calendar, appointments, meetings, and reminders.
Coordinate meetings and appointments across different locations and time zones.
Organise business and private travel, restaurant reservations, appointments, events, and other arrangements.
Handle correspondence, documentation, administrative follow-up, and confidential matters on behalf of the Director.
Coordinate selected household and family-related administrative matters when required.
Assist with researching and arranging new accommodation/apartments, including contacting agencies, organising viewings, gathering information, and coordinating related administrative matters.
Assist with relocation arrangements and other practical requirements.
Support occasional family logistics, including school pick-ups or drop-offs for the Director's children when required.
Handle occasional collections, deliveries, purchases, appointments, and other personal errands.
Liaise with schools, property agents, service providers, restaurants, hotels, and other external contacts when requested.
Assist with gifts, reservations, private events, appointments, and other personal arrangements.
Provide ad hoc support with personal or family matters according to the Director's requirements.
Handle all professional, personal, and family-related information with the highest level of confidentiality and discretion.

Requirements

Candidate Profile

Previous experience as an Office Manager, Personal Assistant, Executive Assistant, Family PA, or similar position.
Comfortable providing a combination of corporate and personal assistance.
Highly organised with excellent time-management and multitasking abilities.
Proactive and able to anticipate requirements rather than waiting for detailed instructions.
Strong problem-solving skills and a practical, hands-on attitude.
Flexible and comfortable managing changing priorities and occasional last-minute requests.
Professional, trustworthy, and highly discreet.
Strong communication and interpersonal skills.
Experience organising international travel and complex itineraries.
Comfortable dealing with senior stakeholders, suppliers, property agents, schools, and private service providers.
Good knowledge of Microsoft Office, particularly Outlook, Word, Excel, and Teams.
Fluent English required; additional languages are an advantage.

Mobility & Flexibility

Valid driving licence required.
Own car strongly preferred.
Must be comfortable driving locally when required for business or agreed personal-assistance duties.
Flexibility is important, as occasional ad hoc requirements may arise outside the normal routine.

Working Arrangement

This is a 60% part-time position requiring regular physical presence due to the office-management and PA responsibilities.

The position is particularly suited to someone who enjoys a varied role and is equally comfortable managing an office, coordinating international travel, supporting a Director's schedule, researching an apartment, or assisting with an unexpected personal arrangement.

The successful candidate will be a trusted and reliable point of support to the Director, capable of handling both business and personal matters with professionalism, initiative, discretion, and good judgement.

Direkt bewerben

Erweiterte Suche

family office Jobs in zug, zg

Office Manager

HR-Sachbearbeiter:in - dein Einstieg ins HR - 60%, 80% oder 100%, (w/m/d)

Kundenberater:in

Receptionist/ Front Desk Professional

Head of International Communications

Front Office Agent 80-100% (all genders)

Senior Counsel

Product Manager Maternity Care & NICU

Junior Product Manager

Associate Director, Manufacturing (Drug Substance)

Fachspezialist:in Wareneingang

Sr. Manager, Quality Assurance

Compliance Officer

Program Coordinator

Investment Professional - Real Assets

Legal Counsel (Focus: Data Protection) (m/f/d)

Vice President, Operations - Data & Analytics

Head and Assistant Teacher

Night Auditor 60-100% (all genders)

Associate Director Regulatory Affairs Europe

Ich möchte aktuelle Job-E-Mails für Stellen als family office in zug, zg erhalten

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