20 beste Stellen als executive assistant – aktuell auf Personalsuche

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Specialist - Admin Assistant

On AG -
Zürich, ZH

Jetzt bewerben

Details zur Stelle

100%
vor 1 Tag

Qualifikationen

Englisch
Erfahrung in der IT
Kommunikationsfähigkeit
Deutsch

Vollständige Stellenbeschreibung

Location: Zurich

Talent

In short

As Admin Assistant in the Office of the Co-Founders & Co-Chairmen, you will play a key role in ensuring smooth daily operations and seamless coordination across multiple projects, meetings, and stakeholders. Working directly alongside the Navigators, you will provide high-level organizational, administrative, and logistical support in a fast-paced, dynamic environment. This role requires exceptional administrative precision, proactive common sense, and the ability to drive smaller projects independently from start to finish.

Your Mission

Support the Navigators in managing the Co-Founder’s day-to-day priorities, meetings, and projects
Handle scheduling logistics, travel coordination, and meeting preparation Own and execute smaller projects from A to Z with minimal supervision, using strong common sense to drive them to completion
Maintain and organize documentation, presentations, and follow-up actions after meetings
Demonstrate a sharp sense of urgency, successfully triaging tasks and flagging critical items in a fast-moving environment
Support the preparation of materials and briefings for leadership meetings, internal communications, and events
Support with email drafting, tracking of correspondence, and stakeholder communication
Assist in planning and logistics for workshops, offsites, and board-related sessions
Maintain confidentiality and exercise discretion in handling sensitive information
Natural Ambassadorship, act as a warm, professional, and hospitable face of the Office of the Co-Founders
Hands-on Attitude, a proactive, solutions-oriented mindset - willing to go the extra mile and tackle ad-hoc tasks to keep the team moving at top speed
Confident and poised when interacting with high-profile external guests, partners, and global stakeholders.

Your story

1-3 years of experience in coordination, executive support, or project administration (ideally in a fast-paced, global environment)
Strong organizational and multitasking skills with attention to detail
Excellent written and verbal communication in English / German
A proactive mindset with the ability to anticipate needs and manage multiple priorities independently
Positive energy, adaptability, a team-oriented and hands-on attitude
Commitment to full-time on-site attendance, five days per week; remote work is not possible for this position.

About the Team

This position offers the opportunity to work at the very heart of a global, fast-growing brand — gaining unique insights into On’s culture, innovation, and pace. By partnering closely with the Navigators and Executives, you will contribute directly to creating the structure, clarity, and momentum that enables the Co-Founders and their leadership team to focus on driving On’s vision forward.

Zürich

Just by the banks of the Limmat you’ll find our largest global hub in Zürich West – On Labs – where you can hike up 12 floors through our custom-built spiral trail.

Förrlibuckstrasse 190,
8005
Switzerland

Location

Gavin

Talent Acquisition Specialist

I’m getting people curious about On – what we're working on, and ultimately what kind of working environment we have, the essence as to what life here is like. I love to get people on a call and change their perception.

What we offer

On is a place that is centered around growth and progress. We offer an environment designed to give people the tools to develop holistically – to stay active, to learn, explore and innovate. Our distinctive approach combines a supportive, team-oriented atmosphere, with access to personal self-care for both physical and mental well-being, so each person is led by purpose.

On is an Equal Opportunity Employer. We are committed to creating a work environment that is fair and inclusive, where all decisions related to recruitment, advancement, and retention are free of discrimination.

Build the better you

What to expect

We want to set everyone up for success, so here’s the lowdown on how we hire. Our process is a two-way street – bringing you into our culture, while helping us learn how you think.

Our full process can last about eight weeks from application to offer, because we care about getting it right. These steps explain how we usually do things.

Before you get started, feel free to consider if you want to work with us. Strange question? Well, we give people a lot of space to navigate their day-to-day and that style isn't for everyone. We want you to be passionate about what you do and be sure this is the right fit. Because when skills and passion combine – it creates that 'Wow' moment.

Step One

It starts with you...

You'll start by submitting your application to a specific role. We try to keep this step as simple as possible. We do get a lot of applications, but we review them all. If you're a good fit to the role, a recruiter will follow up with you directly. If you didn't receive a reply, or were unsuccessful this time around, we encourage you to look for other possible matches at On.

Step Two

Interview with a recruiter

What ignites your spirit? This is where we’ll start getting to know all about you and what makes you tick – and it’s your first chance to get a feel for our culture. Chatting with a member of our talent team, you’ll learn more about On and how we work. We’ll learn about what motivates you and what you could bring to the team.

Step Three

Interview with a hiring manager

Ready to dig into the details? This second interview will be held with your future manager and will focus on the specifics of the job. Together you’ll delve into your unique skills and experiences and how they could be relevant at On. It's also a time to assess how you might feel working side-by-side. Bring any questions you have about the job, the team or anything else you might like to know – this is an open forum.

Step Four

The Case Study

What's your style? This task will help us understand how you think, face a challenge and give insight into your novel ideas. Designed to give everyone their best shot, your case study is based on something you might typically experience on the job. This is your chance to show us what you’ve got. So express yourself. Be you.

Step Five

The Experience Day

Your first taste of the Oniverse. This is a time to meet some of the people you'll be working closest with. In person or virtually, you'll get a feel for the day-to-day at On and the people who make it happen. You'll chat with a few potential teammates - the conversations will be as equally driven by the role and your experience as by our values. We believe how you do things is just as important as what you do.

Step Six

The Result

Are we a good fit? We’ll get together internally to share our feedback and decide if we’re a match. We know that job searching is a big time investment, so it’s not a decision we take lightly. It’s also time for you to reflect on the experience – are we the right place for you? No matter the outcome, we’ll give you meaningful feedback.

Jetzt bewerben

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Talent

In short

Your Mission

Your story

About the Team

Zürich

Gavin

What we offer

What to expect

Step One

It starts with you...

Step Two

Interview with a recruiter

Step Three

Interview with a hiring manager

Step Four

The Case Study

Step Five

The Experience Day

Step Six

The Result